Email or Spam? It is possible to stop 98% of them before they hit your gateway! Spam is becoming more intrusive every day, there are 2 main methods for dealing with SPAM. 1. The common method for dealing with SPAM.   There are numerous solutions, some of them server-based, and some client-based. Outlook 2003 comes with its own rudimentary spam filter that you can configure by using menu options in the Outlook client.
For example, when a user gets a spam e-mail, they should add the sender of the e-mail to the Junk senders list. Do this by right clicking on the message, and selecting junk mail on the menu that appears. From Junk Mail select "Add to Junk Senders list.". This sender is now identified as a sender of junk mail, and Outlook will look at incoming mail to determine if any of the new mail comes from someone on the Junk Senders list. But you have to do more.
Go to Tools/Rules Wizard, which will open the Wizard to let users add rules about what to do with the junk mail that comes in. For example, you can have a rule in your Rules Wizard called ‘Junk Senders’ that specifies that if a message comes in from people on the Junk Senders list, send that message to a folder called Junk. From there, you can review those messages from time to time to see whether or not there are any that you want to keep. Usually that's not the case, so you can just delete the contents of the Junk file.
You can also send these messages to the Deleted Items folder, where they'll get deleted at the end of the session, assuming the user has checked that box on the Tools/Options menu.
The problem with this method is that it paints with a broad brush, and sometimes it identifies junk mail from people you correspond with.
There is a new update on the spam filter from Microsoft that may make things a bit easier. You can access the update here.
The Web page has a lot of instructions on how to download and install the product, depending on whether you installed from a server or a CD-ROM or DVD-ROM. Microsoft says that the update provides a better definition of messages that are considered junk, so that should make it a bit easier to weed out unwanted messages.
Make sure that your users know that they have to be vigilant if any filters of this type are to be effective. They have to keep adding to the junk senders and adult content senders list, or else those messages will just keep appearing in their inboxes.
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